- Arrange your office/work space so you don’t get or make eye contact with people who walk by randomly. If they need you, they’ll knock or call out your name – don’t worry.
- Do not put candy on your desk for visitors.
- Do not have magazines handy for your visitors to peruse while waiting for you.
- Stop saying “How are you?” and replace it with “What can I help you with today?”
- If you are genuinely busy, close your door. Put a sign out (or download one from Keeping Chaos at Bay, Download Link) that says when you’ll be available again.
- If you are busy, yet someone has interrupted you, stand immediately and gently usher him/her toward the door. If the interrupter says “Are you busy?” say “Yes.” That’s all. Don’t explain what you’re doing or offer an apology for not having time for the interrupter.
- If you are busy, but someone interrupts you with important/appropriate information, praise him/her with that in mind: “Thank you so much for bringing me these reports, Jean. It seems that I get interrupted too frequently with unimportant information, but I really needed this. I appreciate it that you’re only bringing me critical information this morning while I’m working on this project.” Praise the behavior you’re seeking.
- If you’ve gotten into a habit of allowing a person to steal your time (“Come on in – how are you?”) on a regular basis; that is, whenever that person passes your door, use the next time you see him/her to explain briefly that you simply can’t chat on company time in the future. If you want to socialize with this person, set up a time to see him/her when you are “off the clock.”
- If you have a home office, put out a sign that says you’re working. Even small children can tell that the big picture of the clock (or some other symbol) means you can’t disturb mommy/daddy unless it’s very important. If they break in, immediately assign a chore that they must do (one of yours) to re-pay your lost time. My assistant holds out her hand for the bill that her family members must present if they want to interrupt her (emergencies excepted). Remember to praise the behavior you’re seeking (see #6) if they remember to wait until you are “off the clock.”
- Learn to say “back to work!” and mean it.
Oh, my. I know these are tough ones. I could cite lots of statistics about how much time is wasted every day by drop in visitors, but I’ll bet you already know this based on your own work life. Help make your time and everyone else’s more productive. Share this list.
If that sounds like you, and you’re ready to banish those burglars once and for all, you will love this practical and specific Get a Plan! Guide® to Thwarting the Thieves of Your Time, Energy, & Attention. If you like reading and having a document to refer to, you may purchase and download this 47-page, full-color Get a Plan! Guide®. You’ll be glad you did!